Kudler Accounting System Paper

Kudler accountancy System Paper Jon Lazar BSA/310 January 23, 2012 Jaclyn Krause Kudler accountancy System Paper These days it is especially essential to pay guardianship to details when it comes to deciding if your bill system is providing the kind of information that may be required of you to produce. I think legal requirements and government regulations atomic number 18 becoming much demanding as to what they expect to see if someone such(prenominal) as the I. R. S. were to show up and ask for an audit.I would like to confabulation a little about a few of the key features, plaza technology, benefits, and costs of position and maintaining an efficient accounting system and some of the benefits it would be to your caller-up, especially in areas where details are crucial. Like the existing accounting system that you have all probably gotten used to here at Kudler, a new accounting system would be apparel up the same way by modules. Each module would be more comprehensive and attentive to details that have been apparently overlooked by the present system.In the way of features, I could say that it is the most important overall feature a new system could offer this company. bleak technology has provided for faster, more detailed and organized data auditing and reporting. This is essential in todays business world to keep accurate, itemized data entries in order to satisfy government business regulations such as standards set by the I. R. S. Detailed information is especially critical for a company like Kudler, whose business minutes and data entry are performed by a single somebody. From an internal control standpoint, this isnt desir fit.Having only one person, or even a few the great unwashed doing all the accounting that has to be done in a lot of different areas, opens the door for pretender and embezzlement. Companies that employ more people assigned functions terminate structure tasks in such a way that those done by the same person dont po se a control threat. Realizing that for smaller companies, a lot of people in the accounting department may not be practical, and/or cost effective, systems have been developed for use with fewer people staffing them and hush maintaining protective covering.The internal control structure that can be installed in a new accounting system provide help eliminate security risks through mechanics and procedures rather than expensive people (Accounting radical Accounting Components of the Accounting System,2003). There are several blow over rated Core Accounting programs that would fulfill the require of your accounting department. Weak areas and areas of vexation with the existing system hold inscription and social club control, and the way employees poke in and out for body of work.Presently, there is no systematic way of ordering supplies other than when a store runs low, an order is placed to share surrounded by the three stores. If one of the stores should experience a s low period, overstocking could actually intimately become a problem, especially when freshness of their products is one of Kudlers trademarks. An inventory control feature within the core program can automatically analyze, predict supply needs for a set delivery date, and truly place the order for to each one individual store economy dozens of time and expense.The process in which employees punch in and out of work and the process it goes through just to get to the payment agency seems very time consuming for Kudler. A payroll processing feature of a new accounting system would record data such as name, date, time, employee number, etc. from a card that an employee would swipe upon signing in or out, process the employees personal financial information and then turn on that information to a printing station to print out the corporeal checks or send that information to the employees bank for direct deposit.Kudler needs a system that is up to date with speed, and technology to be able to produce reliable up to date, detailed account of all transactions made in the form of itemized and organized reports. If it is the intention for Kudler Fine Foods to grow, it must have a system that can grow with it. I do not believe Exel spreadsheets with its time consuming manual entries will be able to keep up with the growth of the company.Replacing the XLX with a SQL database will give the company connect-ability to send and receive data updating reports and balancing finances all in real time. The total cost would include hardware and software upgrades to the main servers as well as each POS at each store. The cost will include the time it takes to install, program, and runnel the new system. The cost will also include a basal training program and online support along with materials warrantees and our guarantee of customer delight in both product and service.In closing I can only say that the benefits of a new accounting system would surely in the long run ou tweigh the modest cost of installing a new system. In business, time is money so saving time is saving money, and in this day and age where attention is habituated to detail, and details can either cost you money or extradite you money, there is only one logical choice. References Accounting Basic Accounting Components of the Accounting System. (2003). Retrieved from http//www. businesstown. com/accounting/basic-components. asp